Security is important to all businesses – from large corporations to locally owned mom-and-pop stores. Business owners have many responsibilities, security being a major concern for all. Businesses throughout the country benefit greatly from key control, a popular method of maintaining more control over your commercial property. Key control is essentially a system of tracking which employees have keys and what areas they have access to with those keys.
What is Key Control and Why Should My Business Care?
March 6, 2023
Employees account for over 40% of occupational fraud and $3.7 trillion in lost revenue each year for all businesses, according to the 2014 Global Fraud Report. Much of this fraud and lost revenue occurs because keys are issued to employees and never returned when the employees leave the company.
A key control system is critical to not only the security of a facility, personnel and equipment, but can also save you money. Key control, which ensures that certain keys are only used by authorized people, involves strategies for keeping tabs on which keys are carried by employees. Key control also involves the implementation of strategies that prevent employees from giving away duplicate keys to unauthorized users.
If you don’t have a key control system in place already, consider one for your business to increase employee safety, decrease workplace crime, and give you peace of mind.
What Are The Types of Key Control Systems?
With key control, there are mechanical systems and electronic systems. The differences between the two are as follows:
- Mechanical systems are an effective form of key control that enhances your facility’s overall security when used correctly. Simply put, these systems consist of a key with a plastic peg attached. The pegs are unique to each employee, serving to prevent keys from being removed unless the employee has the peg with specific clearance to remove it. The keys are also locked in a numbered port, and can only be removed after an access peg has been inserted. Mechanical systems help track which employees have accessed the keys, as their individual peg cannot be removed until the borrowed key is returned.
- Electronic systems are a more advanced form of key control that involve the newer technology of microchips . Keys are assigned to unique chips that are then inserted into a reader. The reader records when an authorized employee takes a key, and when it was returned. This advanced kind of key control system also lets others know which employee has a key if they request it and creates an audit trail of every key used and who used them.
What Are the Five Security Levels of Key Control?
The five security levels to key control are:
Level 5 – Key control systems with Level 5 security rely mostly on the honor system. This system has the lowest level of security and consists of unrestricted keys that employees are simply told not to make copies of. Employees are also warned not to give their keys to others and are trusted to comply with these rules, but there is no way for employers to track compliance.
Level 4 – Systems with Level 4 security involve unrestricted keys, however they are marked “do not duplicate.” This disclaimer is only semi effective, as the keys technically could still be copied anywhere. However, the majority of reputable locksmiths and key professionals will not copy them. The Associated Locksmiths of America, a nationwide trade organization for locksmiths, calls the “Do Not Copy” disclaimer a misleading tactic because it provides a false sense of security.
Level 3 – Systems with Level 3 security involve the use of restricted keys. These keys provide higher security as they can only be obtained through a single supplier. Restricted keys cannot be found at retailers, as they have to be obtained through the original source. The supplier of the key has rules set forth to prevent unauthorized duplication, giving business owners a certainty that only the keys they hand out will be able to access the designated restricted area
Level 2 – Key control systems with Level 2 security contain an even more restrictive set of keys. These are keys are patented, giving an extra boost of security as they are protected by patent law. If an individual attempts to sell or duplicate this key without getting permission from the patent holder, they could face legal penalties.
Level 1 – Systems with Level 1 security provide the highest level of security possible with a key control system. This level of security involves factory-only patented keys used to restrict access to designated areas. These keys have no possible way to be cut locally. In order to make copies, users have to send an authorization request to the original factory to have keys cut. In Level 1 systems, strict records are kept of who has access to each key, and when each key was used.
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By Youmna Rehman
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February 19, 2025
Few things are more frustrating than inserting your key into a lock, turning it as usual, and suddenly feeling it snap. A broken key in a lock can instantly turn a routine task into a stressful situation. Whether it's your home, car, or office, the inability to access your property can disrupt your day and leave you scrambling for a solution. But before you start panicking or consider replacing the lock entirely, take a deep breath. There are several effective ways to remove a broken key from a lock without causing damage. This guide will walk you through the process, helping you understand why keys break, how to remove them safely, and what steps you can take to prevent this from happening in the future. How to Fix a Stiff or Hard-to-Turn Lock Why Do Keys Break in Locks? A key breaking inside a lock is usually the result of a combination of wear and tear, force, or an issue with the lock itself. Here are some common reasons why keys snap: 1. Metal Fatigue and Weakness Keys undergo stress over time. Daily use, exposure to moisture, and bending can weaken the metal, making it prone to breaking when inserted or turned in a lock. 2. Misalignment of the Lock and Key If a lock is old, rusty, or poorly maintained, the internal components may become misaligned. This forces the key to work harder than it should, increasing the likelihood of snapping. 3. Using Excessive Force Sometimes, in frustration, people turn the key too hard when it isn’t turning smoothly. Applying extra force can cause a weak or old key to break instantly. 4. Cold Weather Conditions In freezing temperatures, metal contracts, making both keys and locks more fragile. If your key was already worn down, cold weather might push it to its breaking point. 5. Debris or Dirt in the Lock Over time, locks accumulate dust, dirt, and small debris. If these particles build up inside the lock, they can create resistance, making it harder for the key to turn properly and increasing the risk of breakage. Step-by-Step Solutions to Remove a Broken Key Safely Now that we understand why keys break, let's focus on how to remove a broken key without damaging the lock. 1. Assess the Situation First Before attempting any removal, check how much of the key is visible outside the lock. If a significant portion is sticking out, your job will be much easier. If the key is deep inside, you’ll need to use more precise techniques. 2. Try Tweezers or Needle-Nose Pliers If part of the broken key is visible, use a pair of fine-tipped tweezers or needle-nose pliers to grip and gently pull it out. However, be cautious—if your tweezers are too thick, they may push the key further into the lock, making extraction more difficult. 3. Use a Broken Key Extractor Tool Professional locksmiths use a broken key extractor, a thin tool designed to slide into the lock and hook onto the broken key's teeth. If you have one, carefully insert it along the groove of the key and pull it out slowly. 4. Apply Lubrication If the key is stuck, applying a lubricant like WD-40 or graphite powder can help loosen it. Spray a small amount into the lock and wait a minute before attempting to remove the key again. 5. The Tapping Method If gravity can work in your favor, hold the lock opening downward and gently tap it against a hard surface. Sometimes, the vibration is enough to loosen the broken key and allow it to fall out. 6. Using a Jigsaw Blade or Thin Wire If you don’t have an extractor tool, a fine jigsaw blade or thin piece of stiff wire can work in a pinch. Insert it along the broken key, try to hook onto the ridges, and gently pull it out. 7. Seek Professional Help If none of these methods work or the key is deeply lodged inside the lock, calling a professional locksmith is the best option. A locksmith has specialized tools and experience to remove the key without damaging the lock. Risks Involved in DIY Key Removal While removing a broken key yourself can save time and money, there are some risks to be aware of: Pushing the Key Further In : If you’re not careful, attempts to extract the key can accidentally push it deeper into the lock, making removal more difficult. Damaging the Lock Mechanism: Using improper tools or excessive force can bend or break internal lock components, leading to more costly repairs. Leaving Key Fragments Inside: If only part of the key is removed and small fragments remain, they can cause future problems with inserting and turning a new key. Preventive Measures: Avoiding Broken Keys in the Future To ensure you never have to deal with a broken key again, follow these simple preventive measures: 1. Regularly Inspect Your Keys If your key looks worn down, has visible cracks, or feels weaker when used, consider getting a new one before it breaks. 2. Keep Locks Clean and Lubricated Dirt and debris buildup inside a lock can make it difficult to turn the key. Clean your locks occasionally and use graphite powder or WD-40 to keep them functioning smoothly. 3. Don’t Force a Stuck Key If your key isn’t turning easily, stop and check for obstructions or try lubricating the lock before applying pressure. 4. Get a Spare Key Made Having a spare key on hand ensures that if one key gets weak, you can switch to the backup instead of pushing your luck with an old, worn-out key. 5. Upgrade to a More Durable Key or Lock Consider upgrading to a sturdier key material or even a smart lock system, which eliminates the need for physical keys altogether. Conclusion: Patience and the Right Tools Make All the Difference A broken key in a lock is undoubtedly an inconvenience, but it doesn’t have to be a disaster. By using the right techniques and tools, you can safely remove a broken key without damaging the lock. The key to success? Patience and precision. And remember—prevention is always better than cure. Taking simple steps to maintain your keys and locks can save you from this frustrating situation in the future. If you ever find yourself in doubt or dealing with a deeply lodged key, don’t hesitate to call a professional locksmith for assistance. With the right knowledge and approach, you can tackle a broken key issue with confidence and get back to your day hassle-free!
By Youmna Rehman
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February 15, 2025
When it comes to home security, your choice of locks can make or break your defense against intruders. Traditional locks have been the go-to for centuries, providing a simple, mechanical solution to securing doors. On the other hand, smart locks have emerged as a futuristic alternative, offering high-tech features that promise convenience and enhanced security.
By Youmna Rehman
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February 15, 2025
Few things are as frustrating as sitting in your car, ready to go, only to find that your key won’t turn in the ignition. Whether you’re rushing to work, picking up the kids, or just trying to run a quick errand, this unexpected issue can throw your entire day into chaos.
By Youmna Rehman
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February 10, 2025
A lock that is difficult to turn is not just an inconvenience—it can be a warning sign of deeper issues. Over time, locks can accumulate dust, dirt, and debris, leading to internal friction.
By Youmna Rehman
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February 8, 2025
Home security is a top priority for homeowners, and the first line of defense against intruders is a reliable, high-security lock. While standard locks may provide basic protection, experienced burglars can easily bypass them using common tools and techniques.
By Youmna Rehman
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February 8, 2025
Rekeying a lock is an essential skill that can save you time and money while enhancing your security. Whether you've recently moved into a new home, lost a key, or simply want to ensure that old keys no longer work, rekeying is a practical alternative to replacing an entire lock.
By Youmna Rehman
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February 8, 2025
The rise of smart home technology has brought convenience to our fingertips, and smart locks are a prime example of this innovation. No more fumbling for keys or worrying about getting locked out—smart locks allow you to enter your home with just a tap on your phone or a simple voice command.
By Youmna Rehman
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February 4, 2025
While both serve the purpose of securing a door, they function in distinct ways and offer different levels of security. Understanding their differences can help homeowners and business owners make the right choice for their property.